Academic Standings

Academic Standing

Being on academic/progress probation can delay your ability to achieve your educational goals. Generating solutions begins with knowledge. The more you know about academic standing, what the college expects of you, and the timelines involved, the easier it will be to craft an effective action plan. This website is designed to provide an explanation of academic standing for students experiencing academic difficulty. It can serve as a tangible resource you can use to rebuild pathways to academic achievement. We are going to begin with definitions of academic standing then review how academic standing progresses through three consecutive semesters. Review the information carefully and make sure you would understand your particular academic standing.

What is Academic Standing?

 
 

 


What Goes Into Determining Your Academic Standing?

 
What Goes into Calculating Academic Standing
Only the grades and units earned at Santa Rosa Junior College are used to calculate your academic standing - we do not use grades or units from any other college in this calculation. That practice may or may not help you. If you were on probation at another college you will start fresh here.
Financial Aid, however, uses your cumulative college GPA and progress, from all colleges you've attended to configure your eligibility and Satisfactory Academic Progress. For more information on that, please visit the Financial Aid Office.
When is Academic Standing Evaluated
Once you have attempted 12 or more units at SRJC, you are assigned an Academic Standing. Academic Standing is evaluated at the end of the spring and fall semesters. You cannot go on probation based on summer grades, however at the end of the next semester (fall) those summer grades will become part of your calculation.
It is important that you know what your academic standing is, and what it will be, at the end of each spring and fall. That way you won't be surprised if your registration becomes affected.
The Difference Between Academic Probation vs Progress Probation
Academic Probation has to do with a cumulative grade point average falling below a 2.0. When you are on academic probation, you need to concentrate on your classes, and work hard to bring up your grade point average.
Progress Probation has to do with how many of the units you signed up for you actually completed. A student on progress probation is someone who has attempted 12 or more units and has earned a grade of "W", "I", or "NC/NP" in fifty percent (50%) or more of those units.
Your registration will be limited to less than 9 units if you are on Academic or Progress Probation. You will need to meet with a Counselor to discuss the possibility of increasing these units.
Transcripts are Forever
The notations on your official transcript are permanent. We encourage you to keep track of your progress and grades in your classes throughout the semester, and discuss your grades with your instructor as soon as grades are posted if you have any questions.
Many students have rough starts in college. Even though your transcripts will always show the grades you received, there are ways to clean up your transcripts by repeating courses you didn't pass, or by completing Academic Renewal if you qualify. Click Academic Renewal for the link to the form, which lists the qualifications to apply.

How Academic Standing Progresses 

The college calculates academic standing twice every year, once after the spring semester and again after the fall semester grades have posted.

First Semester
Second Semester
Third Semester

AT THE END OF YOUR FIRST SEMESTER ON ACADEMIC/PROGRESS PROBATION

When your overall GPA falls below a 2.0, you are on Academic Probation.

When 50% of more of your units are W's, NC's, NP's, or I's, you are on Progress Probation.

Result: After grades are posted, and standings are assigned, you will receive a notification in your SRJC Cubby letting you know that you will lose your registration priority if you are on Probation and/or Dismissal status for two consecutive semesters.

Now is the time to act! Take the necessary steps to get back on track!

  1. Review our Academic Renewal policy and see if you qualify. This may help you return to good standing quicker than you think.
  2. Until you return to good standing, your enrollment will be limited to 8.5 units. Meet with a counselor to discuss your status, and how to achieve good academic standing

You may be in jeopardy of losing your BOG!

If your cumulative GPA falls below 2.0 for two consecutive semesters (not including summer) or you do not complete 50% of your attempted coursework, you may lose your BOG Fee Waiver. Talk to someone in Financial Aid for details.

AT THE END OF YOUR SECOND SEMESTER ON ACADEMIC/PROGRESS PROBATION

When your overall GPA falls below a 2.0 for a second semester, you are on Academic Probation 2.

When 50% or more of your units are W's, NC's, NP's, or I's for a second semester, you are on Progress Probation 2.

Result: After grades are posted, and standings are assigned, you will receive a notification in your SRJC Cubby letting you know that you are going to lose your registration priority because you have received Probation and/or Dismissal status for two consecutive semesters.

Now is the time to act! Take the necessary steps to get back on track!

Until you return to good standing, your enrollment will be limited to 8.5 units, and you will have to register for classes during open registration. Meet with a Counselor to discuss your status, and how to achieve academic good standing.

FAQ: I was able to register for classes during registration and it didn't limit my units, but then when I went to drop a class and add another, I got the notification I was limited. Why?

The way registration works at SRJC is that you register for next semester during the preceding semester. Because you registered for classes before your probation status was assigned, you weren't limited to 8.5 units. Once the semester grades were posted, and your probationary status was assigned, the unit block was implemented.

AT THE END OF YOUR THIRD SEMESTER ON ACADEMIC/PROGRESS PROBATION

When your overall GPA falls below a 2.0 for a third consecutive semester, you are placed on Academic Dismissal.

When 50% or more of your units are W's, NC's, NP's, or I's, you are placed on Progress Dismissal.

Result: After grades are posted, and standings are assigned, you will receive a notification in your SRJC Cubby letting you know that a registration hold will be placed on your account, and you will lose your registration priority. This means you will not be able to register for classes until you take the necessary steps for Readmission.

>Now is the time to act! Take the necessary steps to get back on track!

If you are on Dismissal status at the end of the semester you may be readmitted and returned to Probation 2 status by either sitting out one semester OR completing all three of the following steps:

1. Attend a Back on Track Workshop either online or in person AND

2. Meet with a counselor to develop a Student Education Plan after you've completed the workshop AND

3. Complete the Petition for Waiver of College Regulations form signed by a Counselor and submitted by the deadline. In order to get this form signed, you must bring your Statement of Action with you to the Counseling meeting. You will receive directions on what to include in the Statement of Action in the workshop.

SIGN UP FOR ONLINE Back on Track Workshop HERE or contact Counseling for an in-person workshop

You may be in jeopardy of losing your BOG!

If your cumulative GPA falls below 2.0 for two consecutive semesters semesters (not including summer) or you do not complete 50% of your attempted coursework, you may lose your BOG Fee Waiver. Talk to someone in Financial Aid for details.