If you see the terms “Probation” or “Dismissal” on your transcript, towards the bottom left below the most recent semester grades, here’s what those mean and how to remedy them:
Academic Probation means overall (cumulative) grade point average (GPA) is below 2.0.
Progress Probation means overall (cumulative) percentage of units you’ve completed at SRJC is below 50%.
Probation 1 means it’s the first semester on probation (academic or progress).
Probation 2 means it’s the second consecutive semester.
Dismissal means it’s the third consecutive semester.
Dismissal is not meant to discourage you or stop you from going forward at SRJC. If you want to continue taking classes here, you can: all you have to do is complete a Back on Track workshop (currently with new software, link is not viewable yet, so we’re not requiring it) and meet with a Counselor for a Readmission education plan. So the dismissal status more so acts as a required check-in with a Counselor, for an updated education plan, support and resources.
Probation or dismissal status limits your enrollment to less than 9 units for the coming semester. This is intended to help you focus on a more manageable course load, and ideally raise your GPA and progress rate. However, if you want to take 9 or more units, please meet with a Counselor to request this and be ready to discuss strategies or resources you will use to ensure your success in a higher unit load.
Getting back to good standing
You are back in good standing once your overall GPA is 2.0 or higher, and your overall unit completion percentage is above 50%.
There are online petitions SRJC has to help you get to good standing sooner:
- Academic Renewal Form | Admissions and Progress Renewal Form | Admissions - ex. if you have non-passing grades that are over 2 years old and you want to request they no longer count for good standing purposes on your SRJC transcript.
- You can request excused withdraw (EW) grades for prior non-passing grades using this form Petition: Drop a Class Late or Request Fee Reversal/Refund | Admissions if at the time, you had an extenuating circumstance (ex. Medical, accident, COVID-related) as long as you have some supporting documentation (something to back up what you describe in the 1-2 paragraph statement part of the form). If approved, this can raise your GPA and progress rate quickly, for good standing purposes.
- Or you can repeat courses in which you have F or D grades, but please speak to a Counselor first to strategize if this is necessary, or if the above petitions make most sense for your education goal.
Changes coming later this year (exact date TBD)
The term “probation” is changing to “notice.”
The term “dismissal” is changing to “pause.”
WHAT TO DO IF YOU ARE ON DISMISSAL
If you find you are on Dismissal status, you will be blocked from registration until you complete the following:
1. The Probation/Dismissal Workshop and
2. Meet with a Counselor to develop a Readmission Ed Plan for the semester you wish to enroll.
Right now, with our new Bear Cub Hub, the Back on Track workshop is not viewable (eventually, it should be). Since the workshop isn’t viewable currently, if your status is dismissal we aren’t requiring the workshop. You just need to meet with a Counselor for a Readmission education plan. You can do this in a same-day drop-in Counseling meeting (in-person, phone or Zoom as you prefer) or book an appointment if available Welcome to the Counseling Department | Counseling.